If you are selected as a Participating Staff member, you can expect the following to happen:
you have not previously been trained during the current year on the
Medicaid Claiming Program and how to fill out the Time Study Form, then
your building coordinator or supervisor will contact you to
arrange training. All staff must be trained each year before
they begin participating in the program. Be sure to always sign a form
or sign-in sheet documenting your training--this information is
collected and becomes part of the auditable record.
At least 5 days before each Time Study Day you will receive an email alerting you the Time Study Day is upcoming.
The evening before, or the morning of the Time Study Day, you will receive an email reminding you of the Time Study Day.
Time Study Forms:
some point between the upcoming email notice and the Time Study Day
reminder, your buidling coordinator or supervisor will deliver a Time
Study Form for you to fill out on the Time Study Day.
the Time Study Day you will keep track of the time you spend on
different activities during the day and record them on the Time Study
the end of the Time Study Day, review your form to make sure the totals
are correct, sign the form and turn it in to your building coordinator
by morning of the next work day. Use the directions on the back of the
form to double-check your work and make sure your form is turned in
right away. They must be signed by your principal and returned to the
district office within 5 days of the study to qualify for
is mandatory that ALL participants provide back-up documentation for
time spent on time study days. Examples of documention are a printed
copy of a participants Outlook Calendar page for the given day, a
printed copy of a planner page for the given day, and daily logs with
time tracking, to name a few. The key is that the back-up documentation
must accurately reflect exactly what is recorded on the time study form.