FAQs for Applicants

FREQUENTLY ASKED QUESTIONS (FAQ)

 

Q: Can I print the job posting for a position I have applied for once the position has closed?

Q: How can I track the status of a position I applied for once the posting has closed?

Q: Can substitutes apply for “Internal Only” positions?

Q: Can I view a previously submitted application?

Q: I want to apply for another job. Is my FastTrack application information saved?

Q: Can I apply for several jobs simultaneously to save time?

Q: How do I insert an institution/degree/major/minor not listed in the drop down box?

Q: Can I enter more than four jobs in the work experience area?

Q: How do I get my work experience to be sorted by date (newest to oldest)?

Q: My Washington State teaching or administrator credential is pending. Can I still apply? If so, how do I indicate this in the application?

Q: What if I have a reference letter that is not in electronic form?

Q: What if I do not have access to a scanner?

Q: I have previously turned in paper Confidential Professional Reference Forms, do I still need to have my references do it electronically?

Q: I have ordered my confidential placement file to be sent to HR directly from my educational institution. It includes all of my letters or recommendation. How do I complete that attachment section of my application so that I can submit my application?

Q: What happens if I submit my application before I am finished?

Q: How do I know Human Resources received my application?

Q: Why did I receive an email stating that my application was incomplete?

Q: I am applying for a Substitute/OnCall position. When will my application be reviewed? How often can I update and make changes to my application?

 
If you have further questions, please feel free to email us at: hr@nkschools.org or call (360) 396-3007

 

 
 Q: I do not have an email address of my own. Do I need my own email to use the system or can I use someone else's? 
AYes, you must have your own individual email address to use the system as the system can only recognize one applicant name per email address. Free email addresses are available through several sites (such as Google, Yahoo, etc...). IMPORTANT: Facebook email addressses do not work with our system as emails sent from our system to facebook are automatically blocked so you will need to set up your email via a different site. Since applicant contact is most often made through the system via email, it is important that you add our address and domain to your address book (to enableyour spam blocker to allow the information to reach you).
 
Q: I forgot my username and/or password. How do I retrieve them?

A: To retrieve your username and/or password, go to the main login screen where you would normally enter that information. Below the “Log In” button you will see a link that says “Forgot your username/password.” Click on that link and enter the email address that you used to create your account. Your username and password will then be emailed to you at that address.

Q: When I click on the “View Open Positions and Apply” button, nothing happens. Why?

A: When you click on that link, a new “pop-up” browser window will open that will allow you to enter our online application system. If your computer is set to not allow pop-ups, it will prevent the new window from opening and you will not be able to log in or view open positions. If nothing appears to happen when you click on the “View Open Positions and Apply” button, you can either click at the top of your screen where it says “allow pop-ups from this site” or you can change your security settings to allow pop-ups.

 
Q: Can I start an application if the job I want to apply for hasn’t been posted yet?

If you would like to start gathering your application materials in anticipation of a posting, please select the appropriate *workarea*. Note: You will still need to select the actual posting you want to apply for when it occurs but any items that are an exact match will automatically populate the matching fields in your new application. You will then only need to complete any remaining “incomplete” sections before you submit your application.   

Q: How do I print the job posting?

A: While you are viewing a job announcement, press “Ctrl + P,” or right click on your mouse and select “Print. This will bring you to the printing preferences screen and allow you to print the job posting. Once there, you will want to shrink the document to fit the page or change the page setup to landscape. If you do not change the layout/size, it may cut some of the announcement off.

Q: The application deadline is listed as "Open Until Filled" so how can I tell when I need to submit my application to be sure that my application is considered?
A: If the "Application Deadline" is listed as "Open Until Filled" (meaning it does not have a set closing date) you'll want to be sure to click on the "View Details of Highlighted Position" button and review the "Position Specifics (Hours, Days, Type, etc...)" section to determine the "screening begins after" date as that is the date by which you'll need to have submitted/completed your application by in order to be considered in the 1st round of screening. Any applications that are submitted/completed after the "screening begins after" date listed will be coded into the standby pool and will only be screened if the administrator in charge of the hire decides to screen more applications.
  

Q: Can I print the job posting for a position I have applied for once the position has closed?

A: Yes. While you are logged in to your account and viewing your application history, click on the position you are looking for and select “View” to pull up your application. Towards the top of your application there is a link that says “View Details of This Job Listing.” Click on that link and you will see the job posting used for that position.

 
Q: How can I track the status of a position I applied for once the posting has closed?

A: Typically, you should allow at least 1-2 weeks after the closing date for application screening. Once the screening committee is finished, candidates selected for an interview will be called. All others will receive an email updating them once the position has been filled.

 
Q: Can substitutes apply for “Internal Only” positions?

A: No, all applicants for “Internal Only” postings must be “Current Regular Staff Members” (meaning that they have been hired in to a regular position with the district). Typically, these openings are also limited to members of a specific collective bargaining unit. This information will be noted on the posting.

Q: Can I view a previously submitted application?

A: Yes, if it was submitted in this application system. While you are logged in to your account and viewing your application history, click on the position you are looking for and select “View” to pull up your application. Here you can see all the information from your application, including the answers you submitted to all the General Questions, which can be useful when answering similar questions in future applications.

If your application was submitted before we started using this particular application system, please contact HR and we’ll be happy to let you know what we still have on file for you.

Q: I want to apply for another job. Is my FastTrack application information saved?

A: When you fill out an application, most of the information you enter is stored in your applicant “profile” for easy access when applying for other jobs in the future. The “Name and Contact Information,” “Education History,” “Certifications/Licenses,” and “Employment History” sections are automatically filled in each time you begin an application, using the most recent data that you entered. If your information has changed since your last application or you want to make adjustments to those sections, you can do so each time you apply and your profile will be updated to reflect those changes and saved for the next time you apply.

The "General Questions” section must be completed each time you apply for a job as those answers do not carry over from application to application.
 

The “Attachments” section contains requirements that are specific to each job and your previous responses will only be recalled if you are applying for another job that requires the exact same information in those sections. That is, if you previously applied for a Math teaching job and you now apply for another Math teaching position that contains the same exact attachment requirements as the first job, your answers from the first application will automatically be inserted when you begin the second application. When this occurs, you are still able to make changes to the responses in the new application before submitting it. If you then also apply for a Counselor position, you would need to attached any specific attachments for that job.

 

Important note: When you are applying for multiple positions at the same time that require the same specific attachment, you cannot make changes to one application without affecting your entries for the other(s). In other words, when you make changes to an application and you also have started or submitted applications for other positions containing the same Attachments, all currently open applications are also updated in those sections. This is because the system assumes you want the same attachments for identical attachment lists. Once the application deadline has passed for an application you have submitted, that application is locked and nothing will change if you alter your responses to similar applications that are still open.

Q: Can I apply for several jobs simultaneously to save time?

A: You may only apply for one position at a time. However, as noted above, most of your application material is saved and will be automatically inserted when you begin an application for another job. If the General Questions and Attachment lists are exactly the same for each job, the full application will be completed when you begin the application for the new job. In this case you will also want to remember the “Important Note” listed above.

 
Q: How do I insert an institution/degree/major/minor not listed in the drop down box?

A: When you click on the drop down box a list of all the default locations/degrees will appear. At the very top of the list it says “new value not on list.” If you click on that selection, the system will allow you to type in your specific information.

Q: Can I enter more than four jobs in the work experience area?

A: No, currently the system only allows you to enter your last four positions in the “Employment History” section. If you have had more than four jobs, you can include the additional ones in a resume or elsewhere in the application.

 
Q: How do I get my work experience to be sorted by date (newest to oldest)?

A: The jobs you enter in the “Employment History” section of the application are automatically sorted in the order in which you worked at each job. Your current (or most recent) position is the first on the list, the job you had before that is second on the list, and so on. Thus, it is important that you enter the starting and ending dates for each job as accurately as you can. If you need to enter a job that you want at the top of the list (e.g. you have started another job since you last applied with us), you will enter that job at the bottom of the list. When you save your entry, the list will automatically be re-sorted to put the new job at the top of the list.

Q: My Washington State teaching or administrator credential is pending. Can I still apply? If so, how do I indicate this in the application?

A: Yes, you may still apply. It is very important that you indicate when you anticipate receiving your credentials by either stating the status of your credential in the “comments” area, or by attaching a Word document to the “credentials” area which states the status. Please note, however, that the screening team may choose to screen you out if there are qualified applicants who already have their certificate on file at the time of screening AND you may not work until the district has received a copy of your Washington State credential.

 
 Q: How do I attach a resume, letters of recommendation, or other relevant documentation to my application?
A: The Attachment List for each job posting will tell you exactly what documents you need to include with your application. Attaching documents is required for all positions and you will be automatically removed from the applicant pool if you do not submit all required documentation. There are limits to the size of files that can be attached to your application, although the limits are very large so you shouldn’t have a problem attaching most documents. If you do exceed a size limit, try saving your file in a different format that requires less space.

Q: What additional materials do I have to submit to show that I meet the “Highly Qualified” by “No Child Left Behind'” standards (required for teacher positions)?
A: Along with your valid Washington Teaching certificate with the endorsements requested for the position (info found in the "Position Specifics" of the job posting), we will also need to have you upload the official documentation (either your HOUSSE forms from another school district or your Praxis or WEST E test results) that show that you are Highly Qualified by No Child Left Behind standards in the subject areas required for this position.
 
Q: What additional materials do I have to submit to show that I meet the “Highly Qualified” by “No Child Left Behind'” standards (required for all Paraeducator positions)?
A: You'll need to upload your documentation of either college transcripts (72+ college level credits) or Para test results. Unofficial Copies of your college transcripts will be acceptable for application purposes but we will require official transcripts upon hire.
If you are a current District employee and are unsure of your status, please contact Human Resources at hr@nkschools.org
 

Q: What if I have a reference letter that is not in electronic form?

A: You need to use a scanner to scan the document into a Microsoft Word or PDF file and upload it to your application.

 
Q: What if I do not have access to a scanner?

A: If you do not have access to a scanner, you may bring your documents in to the HR office during regular business hours and we can scan the documents in to your application for you. If you are applying for specific position, be sure the documents are delivered to the HR office before the end of the workday on the closing/screening date for the specific job you are applying for.

 
Q:  I have previously turned in paper Confidential Professional Reference Forms, do I still need to have my references do it electronically?
A: Yes, your reference will need to complete their reference electronically but we have worked hard to make the process as painless as possible (for them and for you). Once you have entered your references' contact info, and sent the request, they will receive an email that walks them through the process, which includes a link to access the electronic form. NOTE: Facebook emails do not work for this process as our emails can't get through to that site.
One of the many benefits of this new process is that you will be able to see exactly when (and by whom) a confidential reference was completed for you and resend the request or select a different reference as needed.

 
Q: I have ordered my confidential placement file to be sent to HR directly from my educational institution. It includes all of my letters or recommendation. How do I complete that attachment section of my application so that I can submit my application?

A: If you have ordered your confidential placement to be sent directly to our HR office, please just attach a document to those sections that advises us to that fact (including when it was ordered and when we should expect to receive it). When it arrives, HR will then scan your placement file in on the confidential side of the application and email you letting your know it has arrived. IMPORTANT: Any attachments that we upload as "Confidential" (which includes placement files) are not carried over from application to application so if we upload your placement file, please plan on providing your own "unconfidential" versions of any attachments you currently have that are marked "Placement File contains this document" in your attachments section as soon as you can. You can either upload them yourself or submit them to HR for scanning. In the meantime, if a job is closing too soon and you find that you are in a pinch, let us know and we will try to re-upload it on a job by job basis.

Q: What happens if I submit my application before I am finished?

A: You may edit your application or attach additional documents up until the closing date and time. The screening committee will not see your application until after the closing date (or the “screening begins after” date if position is posted “Open Until Filled”).  Just log back in to the application, make the changes, and click the “Submit Application” button again. Your application will then be updated in our system.

 
Q: How do I know Human Resources received my application?

A: An automatic email will be sent thanking you for your application. You may edit/change your application up until the closing/screening date. Once the closing date/time has passed, you may not change your application for that particular job posting.

 

Q: Why did I receive an email stating that my application was incomplete?

A:  Receiving a courtesy email from HR stating that your application is “incomplete” most likely means that it has been determined that a component of the application we received was unfinished or was not the document requested or application questions were not fully answered.
HR will make every effort to review the attachments, as soon as possible after an application is submitted, to be sure they are the requested documents (instead of an uploaded a document stating that the real document would be submitted later/is in the mail/etc) but please remember that it is ultimately your responsibility as an applicant to submit the required application materials for any postions before the posting closes (or the "screening begins after" date on Open Until Filled postings).
Applications marked as “incomplete” by HR will be considered un-submitted so please be sure to review all of the email notifications that you receive to ensure that you revisit your application in a timely manner and that you are clear on what the requested documents are.
You may make changes to your application, even after you click the "Submit to HR" button, up until the closing date and time. Please don’t hesitate to contact HR if you have questions about this process.

  

Q: I am applying for a Substitute/OnCall position. When will my application be reviewed? How often can I update and make changes to my application?

A: If you are applying to one of our Substitute/OnCall positions, your completed application can be updated any time and will be reviewed by the screeners as substitutes are needed. Once we’ve checked your references, we’ll have your file approved, and then we'll invite you to come in for a sub orientation (payroll paperwork,  (instructions and password for Sub Online -for cert subs), fingerprinting - if you haven't been fingerprinted in WA within the past two years, etc....). We hold the orientations regularly throughout most of the school year so we'll give you several dates to choose from and you just RSVP to let us know which one you'll attend.

Once you’ve attended the orientation (and have supplied all the necessary paperwork), you'll be good to go!
 
If you have further questions, please feel free to email us at: hr@nkschools.org or call (360) 396-3007
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